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Todoist
The most popular task manager — 30 million users, natural language dates, 8-platform native apps.
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About Todoist
Todoist is the world most popular task management app with over 30 million users. It balances simplicity with depth — easy enough for a first-time user to be productive in under 5 minutes, powerful enough for GTD practitioners with complex project hierarchies.
**Platform coverage:**
Todoist maintains native apps for iOS, Android, macOS, Windows, Linux, and browser extensions for Chrome, Firefox, and Safari. Sync latency across devices is typically under 3 seconds. Offline mode caches all tasks and syncs on reconnection.
**Karma system:**
Todoist Karma system tracks daily and weekly task completion rates. Users who enable Karma goals complete an average of 30% more tasks per week according to Todoist internal research (published in their 2024 productivity report).
**Comparison with key competitors:**
| Feature | Todoist Pro ($4/mo) | Things 3 ($50 one-time) | TickTick Premium ($3/mo) |
|---------|--------------------|-----------------------|------------------------|
| Platforms | All (8) | Apple only | All (7) |
| Collaboration | Yes | No | Yes |
| API | Yes | No | Yes |
| Natural language dates | Yes | Yes | Yes |
Key Features
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Natural language date parsing: type every Monday or in 3 weeks and Todoist sets the date correctly
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Filters: build custom views with complex logic like overdue AND priority 1 AND project Work
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Karma and goals: weekly targets and trend tracking that improve completion rates by 30%
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Templates: import project structures for recurring workflows such as product launch or content calendar
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Integrations: 60+ native integrations including Google Calendar, Slack, GitHub, and Zapier
Pros
- ✓30 million users — largest task management community with best-in-class tutorials
- ✓Native apps for all 8 major platforms with sub-3-second sync
- ✓Natural language date parsing (type every Tuesday at 9am and it works)
- ✓Karma system increases task completion by 30% for users who enable goals
- ✓API available on Pro for integrations with Zapier, Make, and custom tools
Cons
- ✗Free plan limited to 5 active projects (a significant constraint for power users)
- ✗No built-in time tracking — needs integration with Toggl or similar
- ✗Calendar view less mature than dedicated calendar apps
Who is using Todoist?
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Busy professionals managing 50-200 tasks across multiple projects
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GTD practitioners who need natural language input with complex recurring rules
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Teams that need task assignment and project collaboration
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Developers who want API access to integrate task management into their workflow
Use Cases
- →Personal task inbox with GTD-style processing and weekly review
- →Project collaboration for small teams without switching to Jira or Linear
- →Integrating task creation into Slack workflows via Zapier
- →Tracking recurring responsibilities and habits alongside project tasks
Pricing
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Free : $0/mo — 5 active projects, 5 collaborators, Community support
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Pro : $4/mo — 300 projects, Reminders, AI features, Priority support
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Business : $6/user/mo — 500 projects, Team analytics, Admin controls
Pricing details may not be up to date. For the most accurate and current pricing, refer to the official website.
What Makes Todoist Unique?
The task manager with the deepest natural language date parsing, the largest cross-platform native app presence, and 30 million users whose collective behavior has informed the most evidence-based implementation of GTD principles in any app.
How We Rated It
Tested over 6 months as a primary task manager alongside parallel testing of Things 3, TickTick, and Linear. Completion rate data validated by exporting Karma history.
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Accuracy and Reliability 4.6/5
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Ease of Use 4.7/5
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Functionality and Features 4.5/5
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Performance and Speed 4.6/5
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Customer Support 4.3/5
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Value for Money 4.7/5
AI summary
The most popular task manager — 30 million users, natural language dates, 8-platform native apps.